IDentilam plc – Corporate ID Card and Event Badging Systems

WEB BASED CARD PRODUCTION

idcardsonline – powered by ComPicWeb
Create & produce cards online – from any internet connection

ComPicWeb is a browser front end internet solution for the creation and printing of ID cards. Users need only log onto
the internet to access their comprehensive, unique and concurrent solution for ID card issue.

Your Company Server:
   • We install ComPicWeb to operate using your server
   • You design the card styles and set up the fields and users
   • You print the cards
   • Your staff are responsible for the server and database maintenance
   • Authorised off site staff can search the database from any Internet connection

IDentilam Bureau Service:
   • No dedicated equipment necessary
   • IDentilam maintains the database on our secure offsite server
   • Your project & database are accessible 24/7 from any internet connection
   • All the benefits of a local workstation – none of the stress
   • Lower staffing costs

Your server or ours ComPicWeb is fully flexible.

“I have just ordered my first ID Card using the new system (ComPicWeb), and I must say that it appears at the moment to be a lot easier and certainly saves a lot of time and effort filling in application forms, printing them off, filing them in, and attaching endless photos.”
Thames Water.

Benefits

same security levels as offered by banks
accredited/authorised parties can access data at any time any where
Business rules for set up of system are tailored to individual requirements
Ability to have check levels for authorising issue of card
Advises all current status of card processing and who is responsible for next action
Suits multinational and international companies as the database is constantly updated no matter of location
Database on one server; all transactions/enquiries are up to date automatically
Card styles can be “text” triggered and applicable to different categories of card holder, working from the one form
Comprehensive personalisation- graphic and electronic of cards
Flags any duplicate entries to ensure database is accurate.
Passwords can be set up by your administrator for all number of users
Remote verification ideal for high security events, sporting venues, utilities companies and government seminars where on the spot checking is required; PDA’s can be used to bring up data remotely
Electronic or manual checking of data on the cards against central database
Database on your server if required; can run off internet/intranet controlled by you
Database managed by IDentilam means that we take care of all the computer housekeeping (main and back-up servers). The collocated servers are installed at a specialist centre where 24 hour surveillance operates and high security physical protection of the server and failsafe power back-ups.
Location filters enable for the users to be limited in searching, viewing and amending only records entered by themselves.
“EasyAccess” can be set up for use in Utilities Companies etc, to check ad hoc on house calling staff

Frequently Asked Questions

What is ComPicWeb?
ComPicWeb is an internet solution for the creation, production and printing of ID cards. This can be hosted internally on an Intranet with in house card printing (via ComPic) or hosted by IDentilam for bureau card printing. It is very adaptable and can be configured to meet the specific needs of each client in terms of page designs, method of application checking and approval, validation and other individual requirements.

What does this mean?
ComPicWeb allows users to apply for ID cards from any location that has access to the internet. Online applications can then be printed by IDentilam Bureau and returned to the applicants; alternatively, if ComPicWeb is run on your intranet, all processes are handled internally by your own staff via installed ComPic software.

Do I have to invest in hardware?
By using the IDentilam Bureau to print your cards, there is no equipment to purchase or maintain. If you opt to run ComPicWeb internally, you will need ComPic software installed locally and a DOPPIE printer for production of the cards. Please contact IDentilam for further details.

And software?
By using the ComPicWeb service you will benefit from continual software upgrades and maintenance as part of the service contract. If you have further specific requirements, we will discuss this with you and propose a suitable solution – the software is extremely powerful and adaptable and can be configured to meet your needs.

How does this benefit my organisation?
Many organisations have found ComPicWeb to be an ideal and cost effective way of streamlining their staff ID card issue or handling event accreditation, whether based centrally or spread across multi-sites. You can opt either to use the ComPicWeb Bureau Service or to host ComPicWeb internally. Your database records and photo images are held centrally and can be accessed online, at anytime from any location, according to your requirements.

Does this mean that anyone can apply for one of our ID cards?
IDentilam will tailor ComPicWeb to suit your specific security and procedural requirements. Typically, predefined users within an organisation can access the software using unique user names passwords to apply for ID cards for new employees or to reissue expired cards. These applications are then forwarded for vetting/approval eg by a line manager, before being submitted to IDentilam Bureau for production. If you are running ComPicWeb internally on your intranet, you can set up access to the card application webpage to be open to all users or limited to authorised users, as required.

But I don’t want our office in Paris to be able to see staff records from the UK.
That’s fine. You can set up location filters for the different sites so that each can only see records for their own office or department – or be able to see all records but only have write access to their own. The location could also be a department or building on the same site.

Is it difficult to use?
ComPicWeb is very simple and intuitive to use – user tips and help are accessible on screen and our telephone helpline runs 8.30am-5pm Monday to Friday.

Is it secure though?
Data security is maintained by employing the latest hardware Firewall technology, password protection and secure encryption using SSL/https, to industry standards. Using the IDentilam Bureau, data is held on a dedicated server at a secure data centre; data is mirrored onto a second server and backups are taken daily and stored offsite. The option is also available to restrict website access to specific IP addresses so that your staff will only to be able to access the database from behind the firewall/proxy server nominated by you. Using the intranet solution, the server will be hosted internally at your own site in accordance with your own network security and housekeeping procedures.

Will I lose control of our ID card issue if I use the ComPicWeb Bureau Service?
No. You will be able to access and audit applications securely online at any time and monitor each application’s progress – from employee application to your second stage vetting and approval to our print production and despatch. Our service is designed to meet your requirements and can be configured to suit.

We run in-house events, can I use ComPicWeb to issue conference cards too?
Yes, ComPicWeb can provide the perfect online solution. All applicants can register online for the event and select from a pre-defined card-type list eg) delegate, speaker, VIP, crew. The applications would be directed to your designated accreditation office for approval, if required, before being submitted to the ComPic database ready for printing. Standard email responses will confirm to the applicant the status of their application at any time.

What about when we are on-site at the event?
If you are running a large event with high volumes of people attending, PDAs can be used to link to your ComPicWeb database to access records remotely. This can be enormously beneficial when handling queries at registration – organisers can quickly check to see the stage in the production process of a particular application eg) that someone is a late applicant and the process has just begun, that their pass has been printed and is awaiting collection, that their application is pending final stage vetting – and so on.

Can I see a demonstration of the software?
Yes, we would be delighted to talk to you about how ComPicWeb would benefit your organisation, in the meantime if you use this link, you can access an online demonstration now. www.compicweb.com