DMA – Defence Manufacturer’s Association

A4 inserts, holders and Conference Card Caddie.

The UK’s defence trade association with over 615 members; it is the voice of the UK Defence Industry and has relationships with security markets, worldwide.

The DMA host many events and seminars providing advice and identifying market opportunities for its members.

Over the last 5 years the DMA has used our A4 perforated insert sheets and conference card holders, taking them to the event in the Conference Card Caddie providing for safe transportation and rapid distribution of the delegate badges at their many meetings and exhibitions.

We are currently in the process of updating our Conference & Event case stuides.

Financial Times – Conference & Events division

ComPic and Doppie™ 450

The powerful ComPic system, as used at the Wimbledon Tennis Championships, provides the tool for conference registration and badging in such far flung places as Las Vegas & other parts of the world.

ComPic creates the projects and databases and then via the Doppie™ 450 prints out high quality, machine readable badges.

Bahamas Ministry of Tourism

Conference Card Creator and Badge & Track

The Ministry searched worldwide for a system that would enable them flexibility in card format and design whilst enabling all attendees at their events to be electronically recorded.

Seal Events

The award winning event management company – service such organisations as Dixons, Sony, O2 etc. Their aim is to provide complete event solutions including badging and tracking of delegates.

Seal chose ComPic software because of its pedigree, comprehensive features and proven reliability in time-critical situations.

ComPic is used to register & badge delegates, whilst creating a full and readily accessible database of all attendees and pertinent personal data. The barcoding feature enables delegates to be tracked and also is used by exhibiting companies to collect data on visitors to the event; subsequent to the show the list of specific visitors is passed on to the company with full and relevant visitor contact details and areas of interest.

Kathryn Seal was nominated recently as business woman of the year.

BEA

Secure online card bureau – idcardsonline, powered by ComPicWeb.

BEA is a global leader in enterprise infrastructure software, employing 4,500 people worldwide, in 83 offices, comprising 50 nationalities in 36 countries.

To meet their need for a company wide ID card system, BEA chose ComPicWeb.  Their European and Scandinavian offices are able to make online card applications which are then printed and despatched from the IDentilam bureau, after authorisation by the UK office.

BEA users from participating offices have access to the database and current applications, including data and photos, across the internet 24/7 and use a simple online application form for requesting new and updated cards.  The card design is automatically embellished with graphics triggered by the entered text eg) to indicate a trained fire warden or first aider.

The next release of ComPicWeb will further expand the system to include a ‘location filter’.  This will enable BEA to filter what records can be seen by users of the system.  The users will either have access to view all records in the database or to be limited to specific records, according to the location from where the records originated.

Evelyn Glancy of BEA said, “We have found ComPicWeb to be cost effective and secure.  We have all the advantages of being in control of our ID card issuing, without any of the costs associated with hardware and system maintenance”.

On-site Bureau Service

Interior Government Ministers and their support staff attended, representing UK, France, Italy, Poland, Germany and Spain.

Over 1500 cards were issued, over the 3 days and the categories included Press and Television, event logistics, protection officers and security staff.

IDentilam set up and staffed 3 ID Card stations, using ComPic, in 3 different locations in Warwick. The cards produced carried machine readable data, with unique identifiers, enabling 5 card check stations to be set up at the main entrances to venues. Additionally security staff, using portable PDA machines and machine reader attachments, carried out ‘spot checks’ on card holders. The wireless PDA machines cross checked the card details with a central card database.

The high level of security required for the event was reflected in the fact that 350 police officers from 17 forces were on duty during the conference.

IDentilam were given just 2 weeks to prepare for the meeting.

Thames Water

ComPicWeb

IDentilam have been supplying Thames Water with a bureau service for ID Cards for the last 10 years.

In 2006 Thames Water and IDentilam had discussions centring on their requirement to have 24/7 online access to their staff and contractor database. ComPicWeb was configured to meet the specific requirements and business model of Thames Water.

The card type to be issued to employees and contractors is automatically ‘data triggered’ to guarantee correct issuing of type of pass. With the latest software version, duplicate checking will ensure that the same card is not issued twice.

Currently under development, after discussions between the two companies, is the facility for 500 staff to provide a ‘door stopper’ online verification procedure. If a Thames Water representative visits a home to carry out maintenance work the representative can hand over the card to the house holder before being granted entry to the house; the house holder will then ring the Thames Water call centre so that the identity of the caller can be verified, online, immediately.

Data on cards issued and in use is readily accessible by authorised users, 24/7.

The database, hosted and backed up by 2 servers, is co-located at a high security data centre guaranteeing a secure, controlled environment for the servers and a constant, reliable, high speed internet connection.  The servers are ‘mirrored’ to cover any possible failure by the main server and the 2nd server can be brought into use, at a moments notice, remotely from the IDentilam Headquarters.

“I have just ordered my first ID Card using the new system (ComPicWeb), and I must say that it appears at the moment to be a lot easier and certainly saves a lot of time and effort filling in application forms, printing them off, filling them in, and attaching endless photos.
Thames Water.

The Russian Economic Forum

Event Badging Services

The Forum is the largest Russian Business Event anywhere in the world.

The event is staged over 2 days in London and the Russian companies meet up with investment bankers and fund managers.

IDentilam produce the delegate badges pre-event and then also attend on-site for late accreditation. Over 2,000 delegates are accredited and attend up to 20 sessions with over 150 speakers. 

The majority of the badges are collected by delegates within a very short time span. By using IDentilam’s Card Caddie system the issuing process is greatly simplified. The badges are pre-sorted alphabetically into trays for fast distribution and the lightweight case means that the badges can be quickly moved to the different venues.

Post event reporting on attendees is part of the service provided by IDentilam.

Saudi Aramco Oil Company
– Eastern Province, Damman,
Saudi Arabia

ComPic – Arabic software

Emanating from initial Saudi Government oil concessions of 1933; No. 1 Company in the world for oil reserves; 100% owned by Saudi Government.

Interfaced with Access Control systems
Installed and upgraded since 1992
12 systems in operation

ComPic is used to gather and share data in Arabic script; the information is then passed onto the access control software resulting in one concurrent database.

UK School Games

Event Accreditation
– 24/7 online access to all data

IDentilam was contracted by Fast Track Events to carry out the pre-event and onsite badging for competitors, officials, volunteers, media, event staff & stewards at the 2007 UK School Games.  

Fast Track, the leading independent sports marketing agency in the UK, were tasked with delivering the successful event which was hosted at 5 venues in Coventry from 23-26th August 2007.  The UK School Games is a multi-sport event for 1300 of the most talented young people in the country of school age.  Eight sports were combined into a four-day Games environment designed to replicate the feel of major events such as the Olympic and Paralympics Games.

IDentilam was briefed to provide the badging solution to cater for nearly 3500 attendees at the event.  ComPic software was used to import registration data, capture images and then print the passes.  32 variations of pass type were produced, incorporating auto-embellishment logos to denote permitted access to secure zones, all venues, VIP areas and meal entitlements.  The database was hosted on a secure server which Fast Track could access and query 24/7. Access to the database was via a Web browser enabling remote 24 hour access to the consistently concurrent database – idcardsonline.

The majority of passes were produced pre-event, but IDentilam also manned 2 production units onsite to cater for late accreditation.

The following Client Profiles are intended to give a broad overview of the range of applications developed, installed and supported by IDentilam. It is by no means exhaustive but does provide an insight into various areas of our expertise..

All England Lawn Tennis Club (AELTC)
The Championships
Wimbledon

14 ComPic systems

120 years after the 1st competitive match was played at the Club, the AELTC approached IDentilam to develop a bespoke solution for the issue of Passes at
“The Championships”.

The first systems were installed and used at the 1997 Championships

Fast forward to 2007 and 14 ComPic workstations, in total, are in use before and during The Championships. More than 40 different card styles are produced, covering such categories as players, ball boys/girls, officials, press, broadcasters, photographers, security workers and permanent and temporary staff etc; the “embellishments” feature within ComPic enables card styles to be subtly or markedly changed, graphically, by inputting textual commands through the keyboard.

20,000 plus cards are issued during The Championships; ComPic interfaces with other systems ensuring that the records of the attendees are always concurrent and readily available in real time. Barcodes printed onto the cards provide a means to tracking card holders and reporting on attendances throughout. The data is constantly refreshed and captured via hand held wands operating over a WIFI network. Passes are worn in flexible card holders with custom printed lanyards to ensure they are visible at all times.

Last minute card requests are produced via ComPic stations at two ACCreditation Perimeter Offices (ACCPO); the ACCPO offices may only add photographs to existing records and print them out. All data is controlled via the administrator’s office and the numbers of cards issued together with protection against duplication is all administrator controllable from a centrally networked office; different business rules may be implemented from the administrator’s workstation. All passes carry a photograph for improved security.

The requirements and specifications of the ComPic functionality are reviewed shortly after The Championships each year and modifications and updates agreed and carried out prior to the next event.